Configuring custom value lists

You can create custom value lists for pop-up menu fields or calculated list item fields. If you delete all active fields that use a value list, the list is deleted.

Note:  New value lists can be added for draft pop-up menu fields, but the lists cannot be shared with other custom fields.

1. Choose Tools > Administration > Custom Fields.

The Setup Custom Fields dialog box opens.

2. Select an Item type. The fields displayed depend on the selected type.

3. Click Add.

The Add Custom Field dialog box opens.

4. Select Pop-Up Menu or Calculated from the Field type list.

If you are configuring a value list for a calculated field, select List Item from the Output type list.

5. Select Supports multiple selection if you want users to be able to select more than one value from the list.

6. Click Setup List Items to add custom values to the list.

The Setup List Items dialog box opens.

7. Enter a list Name.

8. Configure items for the list.

• To add an item to the list, click Add. You must add an item for each value to include in the list. See Adding items to value lists.
• To edit an item, select it and click Edit. See Editing items in value lists.
• To reorder the list, select an item and click Top, Move Up, Move Down, or Bottom. Items are displayed in the same order in list fields. You can also click Sort to sort the items in ascending or descending order.
• To delete an item, select it and click Delete. See Deleting items from value lists.

9. Click OK when you finish.

The value list is saved when the custom field using it is saved.