Locking and unlocking folders

You can lock folders so users cannot perform any actions on them, including adding or removing items and subfolders, and editing the folder details. For example, a project manager may want to lock a release folder after the scope is defined to prevent other team members from adding and removing items in the backlog. Or, they may want to lock the folder at the end of a release to create an archive for the release.

When you lock or unlock a folder, the selected folder and all subfolders are locked or unlocked. Viewing and editing items in folders is controlled by security group commands and workflow.

If a folder is locked, a lock icon is displayed on the folder icon and all subfolders.

To lock and unlock public folders, you must be able to edit public folders, have access to view the folder, and have all permissions for the folder or be in a security group that can manage all folders regardless of folder permissions. See Managing access to folders. If you have all permissions for a locked folder, you are able to move it unless the parent folder is locked.

1. Right-click the folder to lock and choose Lock Folders.

The folder and all subfolders are locked.

2. To unlock a folder, right-click a locked folder and choose Unlock Folders.

The folder and all subfolders are unlocked.